Incompletes (grades of IN) must be resolved in order for a student to graduate. Incomplete grades cannot be replaced with withdrawal (W) grades. If a final grade has not been recorded by the deadline for degree clearance, students may need to reapply for the next degree clearance cycle. It is the student’s responsibility to check in with their professor, ensure that a final letter grade (A-F) has been posted, and notify the Registrar when the final grade has been posted.
Federal regulations require that graduated students be reported to the National Student Clearinghouse and the National Student Loan Data System (NSLDS) within 60 calendar days of the end of term date when the student graduates. The following policies and practices ensure compliance with federal regulations:
Timely submission of all grades by the due date is critical to ensure that students can graduate. If grades are not submitted on time, students’ graduation will be delayed and we will not be able to back-date.
Students cannot graduate with an Incomplete grade on their transcript, and Incompletes may not be replaced with Withdrawals.
Timely completion of Advisor Graduation Application Reviews is critical because we will not be able to back-date degrees. All students must complete all credits and requirements by the end of the term they apply to graduate in. If requirements are not completed, students must reapply in a future term.
We rely heavily on Advisors to communicate graduation policies and procedures to students, particularly to student populations who regularly complete requirements like clinical, practical, or internship courses after the semester end date. This often includes the following students:
We will offer a June 30 conferral date, in addition to the August 30 date, in order to better serve those students who complete requirements soon after the spring term. (Note: To use the June 30 conferral date, students should still apply within the already-established Summer application deadlines.)